How to Use Jaxi’s Voice-to-Text Transcription Tool
Need an accurate transcript of a sales call, meeting, podcast, or webinar? Jaxi’s online Voice-to-Text Transcribe tool turns your audio into polished text in just a few clicks. This guide walks you through every step, from uploading your recording to collecting the finished transcript, so you can start analysing conversations, writing summaries, and improving SEO right away.
Why Choose Jaxi for Transcription?
Free to start – No hidden paywalls or surprise fees.
Fast, automated transcripts – Most files return in minutes, so you spend less time waiting and more time acting on insights.
Up to 100 MB per file – Handle long calls or multi-speaker sessions without splitting audio.
Supports popular formats – MP3, WAV, M4A, MP4 and more.
Optional AI extras – Add custom vocabulary, sentiment analysis, and classification labels for richer data.
File Types & Size Limits
| Format | Typical Use-Case | Notes |
|---|---|---|
| MP3, M4A | Voice notes, phone calls | Small file size, quick upload |
| WAV | Studio-quality audio | Larger size, best for crystal-clear speech |
| MP4 | Video meetings | Audio is extracted automatically |
Maximum single-file size: 100 MB
Step-by-Step: Create Your First Transcript
- Open the Tool Visit Tools ▸ Voice to Text (Transcribe) on Jaxi: https://www.jaxi.co.uk/tools/voice-to-text-transcribe/
- Choose Your Audio Source
- Recording URL – Paste a public link (e.g., Google Drive, Dropbox).
- Upload File – Click Audio File, select your MP3, WAV, M4A, or MP4 from your computer.
- (Optional) Add Custom Settings
- Custom Vocabulary – Supply uncommon names or product terms, separated by commas.
- Custom Prompt – Tell the AI how to treat the audio, e.g., “Focus on speaker names and key actions.”
- Classification Labels – Add categories like Sale Won, Follow-Up Needed and tick Enable Classification.
- Enable Sentiment Analysis – Tick the box if you want a positive/neutral/negative score for the call.
- Click “Create Transcription” The tool instantly assigns a Transcription ID (e.g., tr_9x7h34n). Copy or jot this down—you’ll need it to check progress.
- Wait a Few Minutes Smaller files finish in under a minute; larger uploads can take longer. Feel free to browse elsewhere—processing happens in the background.
- Check Status & Collect Your Text
- Scroll to Check Transcription Status.
- Paste your Transcription ID and hit Check Status.
- When status reads “completed”, your transcript appears in the results pane. Download, copy, or share it with your team.
Coming Soon: Direct Email Delivery
We’re adding an option to have the finished transcript sent straight to your inbox—perfect for hands-off workflows. Keep an eye on the page for launch news.
Best-Practice Tips
Combine with Jaxi’s AI Text Summariser to create bullet-point overviews and action lists in seconds.
Speak clearly when recording: better audio equals fewer corrections.
Use headphones to avoid echo if you’re recording from a computer.
Label speakers in your prompt (e.g., “Agent: John, Customer: Emma”) for neater dialogue tags.
Frequently Asked Questions (FAQs)
1. How can I convert MP3 to text online for free?
Upload your MP3 file to the Jaxi Voice-to-Text Transcribe page, press Create Transcription, then fetch the finished text with your unique Transcription ID a few minutes later—no fees or sign-ups required.
2. What is the fastest way to turn a sales call recording into a transcript?
Because Jaxi’s servers process most uploads in under two minutes, simply drag your call recording (MP3, WAV, or M4A) into the tool and use the Transcription ID to grab the text almost instantly.
3. Does Jaxi support WAV, M4A and MP4 files for speech-to-text?
Yes. The engine accepts MP3, WAV, M4A, MP4, and other common formats, so you can transcribe podcasts, webinars, video meetings, or studio-quality audio without manual conversion.
4. Is the Jaxi voice-to-text tool really free?
The core transcription service is completely free while in open beta. Premium add-ons—such as advanced analytics or very large file limits—may become available later, but basic speech-to-text will stay free.
5. How accurate is Jaxi’s online transcription service?
In tests with clear audio, accuracy reaches 90-95 %. For best results, record in a quiet room, speak clearly, and upload high-quality files (128 kbps or above).
6. Can I transcribe a Zoom or Teams meeting to text?
Absolutely. Save or export the meeting as an MP4 (video) or M4A (audio-only) file, upload it to Jaxi, then retrieve the transcript using the Transcription ID.
7. How do I check the status of my transcript on Jaxi?
After submission, you receive a Transcription ID (e.g., tr_9x7h34n). Paste that ID into the Check Status box on the same page. The status will switch from processing to completed when your text is ready.
8. Will Jaxi email my transcript to me automatically?
Email delivery is in development and will allow you to receive the finished document straight to your inbox. Until then, use your Transcription ID to download the text from the website.
9. Is Jaxi’s transcription tool secure and GDPR-compliant?
Jaxi stores files on encrypted UK-based servers, purges them after processing, and never shares data with third parties—making the service fully GDPR-friendly.
10. Can I add custom vocabulary or speaker labels?
Yes. Before pressing Create Transcription, add uncommon names, product terms, or speaker labels in the Custom Vocabulary field so the AI spells them correctly in the final text.
11. How large a file can I upload for free transcription?
The current limit is 100 MB per file—enough for roughly two hours of clear mono audio. Larger uploads will be possible with the upcoming premium tier.
12. Does Jaxi transcribe multiple speakers in one recording?
It does. The tool uses automatic speaker diarisation to separate voices, and you can refine labels by adding speaker names (e.g., Agent, Customer) in the prompt box.
13. How do I improve transcription accuracy for strong accents?
Provide a short Custom Prompt noting any regional accents and add key words or industry jargon in the Custom Vocabulary field. Clear, high-fidelity recordings also help.
14. Can I download my transcript as a text or Word file?
Yes. Once completed, click Download to save the transcript as a .txt file. You can then open it in Word, Google Docs, or any text editor for further editing.
15. What should I do if my transcript is stuck on “processing”?
Refresh the status after five minutes. If it remains stuck, contact Jaxi support with your Transcription ID and file name; the team will investigate and push the job through.